HR Org Chart: All You Need About Human Resources Organizational Structures

Welcome, to an exploration of human resources organization chart structures. Today, we’ll delve into the inner details of HR departments and uncover the secrets behind HR org charts. Do not worry, this topic is using real-life examples about the hr org chart.

Table of Content

1. What is the HR Department?
2. What is the role of the HR Team?
3. Where’s HR Department in Company Org Chart?
4. HR Organizational Structure
5. HR Org Chart Positions
6. How to create an HR Org Chart?
7. FAQs on HR Org Chart Structures

1. What is the HR Department?

Firstly, the HR Department, often referred to as Human Resources, is an integral part of any organization. Its main role revolves around the management of personnel matters within the company. And so
the HR Department is responsible for various aspects related to employees, focusing on their well-being, growth, and overall productivity. Additionally It takes charge of recruiting, selecting, and integrating new hires into the organization. If HR department is getting bigger, the need of hr org chart would be more.

Additionally, it handles training programs, benefits administration, compensation management, performance evaluations, and fostering positive employee relationships. Moreover, compliance with employment laws and regulations is another crucial area the HR Department oversees, while also managing issues like employee complaints, disciplinary actions, and conflict resolution. During this, the HR Department serves as a strategic partner, working closely with the organization to effectively handle its human resources and support its overall objectives.

2. What is the role of the HR Team?

Firstly, the HR team is an essential part of any organization, responsible for managing various aspects related to the workforce. That’s why most HR department needs an hr org chart. HR role encompasses several key responsibilities and functions:

Recruitment and Hiring:

Secondly, the HR department actively seeks and selects qualified candidates to fill job vacancies within the organization. They create job postings, conduct interviews, and facilitate the hiring process.

– Someka has a very special tool for recruiters: Recuitment Tracker Google Sheets Template. You can monitor all job applications in one tool. Above picture is the Dashboard section of this ultimate hiring solution. –

Onboarding and Orientation:

After, once candidates are hired, the HR department ensures a smooth transition into the organization. They provide comprehensive onboarding programs, introducing new employees to the company’s culture, policies, and procedures, while helping them with the necessary paperwork.

Employee Relations:

Moreover, building positive relationships within the workforce is a priority for the HR department. And so, they promote a healthy work environment, address concerns, and resolve conflicts. Employees can rely on the HR team for guidance and support.

Training and Development:

In the first place, the HR department identifies training needs and designs relevant programs to enhance employee skills and knowledge. Also, they coordinate both internal and external training opportunities and offer guidance for career development.

– This calendar view is from Employee Training Tracker Excel Template by Someka – 

Performance Management:

After all, ensuring fair and effective performance management is another task for the HR team. They collaborate with managers to set goals, conduct evaluations, and provide constructive feedback to improve performance.

Additionally, HR teams may utilize extra tools for monitoring work time, idle time, or attendance, facilitating better management of employee productivity.

Compensation and Benefits:

Foundationally, the HR department handles employee compensation and benefits programs. They manage payroll, ensure compliance with regulations, and administer benefits such as healthcare plans and retirement options.

Employee Engagement and Wellness:

In the first place, the H&R department promotes employee engagement, satisfaction, and well-being through various initiatives. This may include organizing events, recognition programs, and wellness activities to foster a positive company culture.

HR Data and Systems Management:

3. Where’s HR Department in Company Org Chart?

Mostly, In the HR organizational chart, the H&R department is typically positioned alongside departments like Finance, Operations, and Legal. Also, the reporting structure may involve direct reporting to the CEO or another high-level executive, or it may have a dedicated HR manager or director overseeing its operations. Additionally, the specific placement of the H&R department can differ based on factors such as the company’s structure, industry, and organizational culture.

4. HR Organizational Structure on HR Org Chart

Primarily, the HR organizational structure can vary from one company to another, depending on various factors like company size, industry, and organizational culture. While there is no one-size-fits-all approach to HR department structure, several commonly adopted structures can be observed. Also, HR job descriptions can give a clear idea about companies’ structure.

Not to mention, approaches are hierarchical structures, matrix structures, shared services models, and hybrid structures.

5. HR Org Chart Positions

• HR Manager: The HR manager leads the team, overseeing strategic planning, policies, and employee engagement.
• Recruitment Specialist: This expert attracts and selects new employees, creates job descriptions, and manages the hiring process.
• Training and Development Officer: Responsible for employee growth, this role designs and implements training programs.
• Compensation and Benefits Specialist: This specialist manages employee compensation and benefits packages.
• Employee Relations Coordinator: Focusing on positive workplace relationships, this role addresses conflicts and promotes a healthy work environment.
• HR Information Systems Analyst: Handling HR technology, this analyst manages HR programs and data.

6. How to create an HR Org Chart?

Step 1 – Deciding on the HR org chart type

Firstly, you should decide which HR org chart type you want to use. You can select a vertical one or a horizontal one.

Here is the hr org chart example with 2 different methods:

Step 2 – Data organization

When you choose the type of HR organigram, now you can fill your draft. You’ll list your employees with hierarchical levels.

Also, you can do it as the below HR org chart example video

Step 3 – Selecting the platform to create an HR org chart

After, you should pick a tool for sharing and editing. Here, we can suggest Google Sheets and Microsoft Excel. Accordingly, these tools are easy to use and they are popular among HR org chart writers. Also, most hr org chart examples on the internet are designed on these tools.

Step 4 – Creating and sharing the org chart

Lastly, after you choose the right tool for your HR organogram, you can create your organizational chart. Then you can save and share it with your team.

If you need a ready-to-use template, Someka’s Automatic HR Org Chart Generator can help you with that.

– This HR org chart is created by Automatic Org Chart Generator Excel Template in Someka portfolio – 

Also, this tool will be a perfect alternative to Visio for Mac users. So, if you’re using Mac, you can create Visio org chart diagrams with this template. Please check our article to learn more about Visio alternatives for Mac.

Finally, this is how you can create org chart for HR teams. Whenever you need a tip, you can check out Someka Youtube channel!

7. FAQs on HR Org Chart Structures

1. How are HR functions organized?

Firstly, the specific structure can differ based on factors like company size, industry, and organizational setup. However, there are commonly adopted approaches like hierarchical structures, matrix structures, shared services models, and hybrid structures.

2. How do you plan an HR department structure?

Moreover, planning the structure of an HR Department is highly connected with needs, goals, and available resources. Lastly, here are some keys to planning HR department structure: organizational needs, defining roles, specializations, resources, and services.

3. How big should an HR team be?

Firstly, the size of an HR team can vary depending on the company’s size. Additionally, there are some other key elements too: industry, complexity, HR functions, headcounts, technology, and automation.

Recommended Readings:

20 Most Important HR KPIs & Metrics to Track

Why Organizational Charts Are Important in Daily Business?

Employee Performance Evaluation Process: Painless and Productive Performance Reviews