Securing a grant is a significant achievement, and managing those funds effectively is paramount. Here’s a Grant Budget Template to manage your grant revenue.
This template will assist researchers, non-profit organizations, educational institutions, and individuals in planning and tracking the budget of their grant-funded projects.
With a focus on accountability and strategic financial management, this template provides a clear framework for reporting and managing grant money.
Elements of a Grant Budget
We’ll now list down some common elements of a grant budget.
Personnel Costs:
- Project Staff Salaries
- Benefits (Healthcare, Retirement Plans)
- Consultants/Contractors Fees
- Administrative Staff Salaries
- Payroll Taxes
Project Expenses:
- Supplies and Materials
- Equipment Purchases/Leases
- Travel Expenses (Project-related)
- Participant Stipends
- Program Development Costs
>> Our Grant Budget Template is available in Excel and PDF. And you’ll find all these elements ready on this template!
Program Outreach and Marketing:
- Marketing and Promotion
- Public Relations Costs
- Outreach Campaigns
- Event Hosting/Participation
- Communication Expenses
Overhead and Administrative Costs:
- Office Rent/Lease Payments
- Utilities (Electricity, Water, Internet)
- Office Supplies
- Equipment Maintenance
- Insurance Premiums
Evaluation and Reporting:
- Data Collection Costs
- Evaluation Services
- Reporting and Documentation Expenses
- Survey/Research Costs
- Analysis Tools/Software
You can always add new items to this template. It’s fully customizable.
Key Features of Grant Budget Template
- Detailed Budget Categories: Outline specific budget lines as required by grant guidelines, such as personnel, equipment, travel, supplies, and indirect costs.
- Funding Allocation: Clearly allocate grant funds across various project activities, ensuring each dollar is accounted for in alignment with grant stipulations.
- Expense Tracking: Record and monitor actual expenditures against budgeted amounts, providing real-time insights into financial status.
- Direct and Indirect Costs: You can separate direct project costs from indirect overheads to provide a transparent picture of fund utilization.
In Summary:
- Printable
- Editable
- Instant download
- Scalable
This Grant Budget Template is more than a spreadsheet—it’s a strategic asset for successful grant management.
