Employee Database Excel Template

Introducing our comprehensive Employee Database Excel Template, designed to streamline your HR processes. With this template, you can master employee listings, efficiently manage payroll records, and create detailed worker and labour profiles.

It is becoming more on more certain that one of the biggest assets of an organization is its human resources. That’s why it is important to keep good and effective track of staff members. With this Employee Database Excel Template, you can easily record, track and analyze HR data. And no installation is needed!

This Excel Employee Database does not only include human resources details but also provides a breakdown of key recruitment analysis and turnover rates of employees. Thus, with this Employee Directory Template, you may easily generate lists and employee forms with the data you would like to include while using the Dashboard as a reporting tool for senior management!

Say goodbye to manual data entry and paperwork, as our spreadsheet-driven solution simplifies manpower management, employment records, and labor staffing.

What Should Be Included in an Employee Database?

On the employee database, you should have all the crucial info about your staff.  We can summarize the possible headers as follow:

• Job Details: This section may have job-specific data of your employees such as hiring date, hiring source, office, department, job status and job title.
• Personal Details: You can include ID number, social security number, gender, education, date of birth, nationality, marital status and other personal details under this header.
• Contact Details: You may list email, cell phone, address, city and country info here.
• Emergency Details: Here is where you will check in any case of emergency. This may include emergency contact person with contact info, blood type, health problem info of the personnel.
• Salary Details: You can also keep the salary details of your employees in the database. Initial salary, current salary, bank account details are some of the possible info you may include.

Please note that these are some examples about what should be included in any employee database. But you may always have particular needs based on your business type.

Employee Database Excel Template Features

The Excel template is constructed into four main parts. These are the Navigation Menu, Settings, Database, and Output Sections. Furthermore, the output sections included in this Employee Database Template are Dynamic List, Employee Form, and the Dashboard.

1. Navigation Menu

Above all, this sheet is for you to easily navigate between sections. So, you may visit each sheet by clicking on the buttons. In addition, there are instruction notes to showcase the main functions of each sheet.

2. Settings

Please start using the template by defining your Settings. There are two main areas in the Settings section. Firstly, there are options for dropdown menus. Secondly, you may find the options for structural settings.

Options for dropdown menus can be adjusted as per user preference. You can also include more options under each heading.

For the structural settings, as the user, you may select the date format. In addition, you can decide on the currency for the template. You may also decide which option should be used as a heading in the Employee Form. Here you can also specify whether you wish to include the filters in the print view of the dynamic list.

3. Database

This is the input section of the Employee Excel template. You may use the dropdown options to include information as you have specified under the settings section. For the rest of the columns, you can manually enter employee data.

Listed under ‘other’, there are five empty columns at the end of the table (Headings 1 to 5). You may rename these columns according to your company’s needs. You can also insert up to 8 new columns into the table to include employee data. Further columns after these can still be included for informative purposes, but these will be excluded from the dropdown menu options.

4. Output Sections of the Excel Employee Database

As previously mentioned, there are three different output sections of the Employee Database Template. These are Dynamic List, Employee Form, and Dashboard.

4.a. Dynamic List

This is the sheet where you can populate a list of properties from the previously created Database. There are ten available columns and you can decide on these specific ten columns, based on your needs. All these columns are optional and dynamic. The dynamic list has 4 filters according to which the data will be gathered. First, you can select these four specific filters and then you can select table heading options. Please remember that the filter and property options all come from the column names in the Database.

4.b. Employee Form of Database Template

This is the part where you can create unique employee forms for each team member based on your selection of headings and details to show. This employee information sheet is totally dynamic, meaning that you can adjust all the info columns according to your needs.

To filter the details, just select the Employee ID, Name, or both. You can select this option under the Settings section. You can create your customized employee information form.

After that just use the dropdown lists to choose the fields that you want to see in the form. This way you can create a fully customized and unique employee form! You can also change the height or width of the columns if the default ones are too wide or the opposite.

4.c. Dashboard of the Excel Employee Database

The final output section is the analysis Dashboard. This section will allow you to track and analyze human resources data. You can also use this for HR reporting purposes thanks to the different visualization techniques and summary charts.

While analyzing your results, you can filter options to see specific results. These filters are located at the top of the template:

The Dashboard includes executive summary information such as headcount, average age, total salaries, average salary as well as HR Status charts.

In addition to human resources data and employee statistics charts, the template also accommodates recruitment information such as hiring and termination details.

Last but not the least, the dashboard also includes turnover statistics. For these two, you may find the specific year filtering option at the bottom left of the sheet. Just select the relevant year from the dropdown menu to see the results!

The included datasheet empowers you to maintain an organized and up-to-date workforce register, ensuring accurate and efficient HR operations. Get started today and optimize your employee database with our user-friendly template.

Employee Database Excel Template Features Summary:

• Human Resources Management template in Excel
• Customizable input data table
• Visualization techniques for HR reporting
• Informational notes included
• No installation is needed, ready-to-use
• Works both on Mac and Windows
• Compatible with Excel 2010 and later versions
• Does not include any VBA code or macros